§ 2-3-3. City Clerk-Treasurer

(a) Offices of Clerk and Treasurer Combined. Pursuant to Wis. Stats. § 62.09(3)(c), the offices of the City Clerk and City Treasurer have been combined by charter ordinance enacted pursuant to Wis. Stats. § 66.0101. Any references in this Code to the City Clerk or the City Treasurer shall be construed to mean the Clerk-Treasurer.

(b) Duties as Clerk. In his/her capacity as City Clerk, the City Clerk-Treasurer shall be responsible for performing those duties required by Wis. Stats. § 62.09(9) and for the following additional duties:

(1) Perform all election duties as required by Wisconsin Statute and keep and maintain all election records and all property used in conjunction with holding of elections;

(2) Publish all legal notices unless otherwise provided; file and preserve all contracts, bonds, oaths of office and other documents not required to be filed elsewhere;

(3) Issue all licenses required by ordinance or statute, except as otherwise provided;

(4) Attend meetings, take minutes and maintain files for the Common Council, and such other official boards and commissions as may be directed;

(5) Maintain a file on all City records, ordinances, resolutions and vouchers;

(6) Type and distribute reports for the Council and for federal and state agencies;

(7) Audit and obtain approval on claims charged against City;

(8) Assist the City Assessor in maintaining property assessment records;

(9) Administer oaths and affirmations;

(10) Issue licenses to various vendors in City;

(11) Develop and implement improved internal control and financial reporting procedures as necessary or as requested;

(12) Develop and implement improved internal control and financial reporting procedures as necessary or as directed;

(13) File financial and other reports with various state agencies;

(14) File insurance claims on behalf of the City;

(15) Locate suppliers of goods or services and obtain quotes;

(16) Advertise for bids, receive them and summarize the results;

(17) Identify and evaluate ideas to achieve more efficient and effective operation;

(18) Coordinate, supervise and conduct elections;

(19) Confer with Mayor, department heads and Common Council committees about projects and problems;

(20) Maintain personnel files;

(21) Perform such other duties as may be directed by Common Council.

(c) Duties as Treasurer. In his/her capacity as City Treasurer, the City Clerk-Treasurer shall be responsible for performing those duties required by Wis. Stats. § 62.09(11) and for the following additional duties:

(1) Prepare the tax roll and tax notices required by the State of Wisconsin.

(2) Prepare financial and bank statements;

(3) Maintain fiscal records for the City and serve as City Comptroller;

(4) Make reports to the State on assessments;

(5) Prepare and send invoices for services provided by municipal utilities.

(6) Perform record keeping, billing, collections, banking, investments, accounting and financial reporting of all City operations, including utilities;

(7) Collect all taxes for the City and other taxing bodies;

(8) Invest idle funds for maximum interest earnings;

(9) Prepare monthly financial report;

(10) Maintain payroll records and prepare payroll checks from approved employee time sheets;

(11) Prepare check vouchers for payment of approved claims for signature;

(12) Coordinate the preparation and compilation of the annual City budget;

(13) Make property tax settlements with the County Treasurer and turn over to school district and other taxing units their proportionate share of property tax collections;

(14) Issue purchase orders.

(d) Duties Prescribed By Law or Council. The Clerk-Treasurer shall perform such other duties as are prescribed by State Statutes and by order of the Council. The Clerk-Treasurer generally shall perform, under direction of the Mayor or other presiding officer of the Council, all duties pertaining to his/her office as Clerk-Treasurer, and shall be responsible for all the official acts of assistants.

(e) Bond. The City Clerk-Treasurer shall execute to the City a surety company fidelity bond in an amount determined by the Common Council.

refstatelaw

Treasurer generally, Wis. Stats. § 62.09(9) and (11).